International College Wales Swansea Limited (ICWS is bound by the UK Data Protection Act 1998. This Act regulates the way organisations can collect, use, keep and disclose information personal information. It gives individuals the right to know what information an organisation holds on them and a right to correct any information if it is wrong.

ICWS keeps the following personal information on each student:

• Personal details (such as names, sex, addresses, birthdays, country of residence, allergies and illnesses)
• Academic qualifications
• Course selections, letter of offer and student acceptance of offer
• Academic statements
• Passport and visa details
• IELTS and TOEFL scores (if applicable)
• Employment history (if applicable)
• Enrolment details
• Attendance records and any medical certificates/approved absence forms given
• Parent or guardian details
• Financial details

How is the information used?

ICWS uses the information for:

• Correspondence
• Assessing applications to study at ICWS
• Awarding Diplomas or Certificates
• Meeting student visa compliance requirements
• Checking payment of course fees

Security of Information

ICWS has security systems in place to protect all the information handled from misuse and unauthorised disclosure or modification. We do not retain data for which we have no further use.